EXPENSE MANAGEMENT

Track Every Business Expense While Staying Organized

Track all business expenses with professional vouchers, manage payments to anyone, and maintain complete expense records for your travel agency.

Complete AP/PV Management

Everything you need to manage accounts payable and track all business expenses

Payment Voucher System

  • Professional voucher numbering (2024-0001)
  • Category management by service type
  • Draft and paid status tracking
  • Receipt storage and documentation

Supplier Database

  • Complete supplier contact profiles
  • Complete payment history tracking
  • Relationship notes and communication
  • Performance and cost monitoring

Payment Scheduling

  • Due date tracking and alerts
  • Cash flow planning visibility
  • Payment deadline notifications
  • Batch payment processing

Expense Categories

  • 15+ predefined expense categories
  • Accommodation, transport, activities
  • Staff, marketing, and operational costs
  • Custom category creation

Comprehensive Expense Categories

Organize all your travel business expenses

🏨
Accommodation
Hotels & Lodging
✈️
Transportation
Airlines & Transfers
🎯
Activities
Tours & Attractions
🍽️
Meals
Restaurants & Catering
👨‍🏫
Guide Fees
Local Guides
🎫
Permits
Entry Fees
🚗
Vehicle Rental
Cars & Buses
Fuel
Transportation Fuel
👥
Staff Salaries
Employee Costs
📢
Marketing
Advertising
📋
Office Supplies
Administrative
💡
Utilities
Office Utilities
🛡️
Insurance
Travel & Business
🔧
Maintenance
Equipment & Facility
Custom
Your Categories
📊
Reporting
All Categories

Proven Benefits

See the impact on your supplier relationships

Better Supplier Relationships

Timely payments improve your negotiating power and build trust with key suppliers.

  • Improved payment terms
  • Priority booking access
  • Better rate negotiations

Improved Rates & Terms

Suppliers offer better rates and terms to agencies that pay reliably and on time.

  • Volume discounts
  • Extended payment terms
  • Exclusive inventory access

Cash Flow Control

Plan payments strategically to optimize your working capital and cash flow.

  • Payment scheduling
  • Cash flow forecasting
  • Working capital optimization

Professional Documentation

Proper vouchers and documentation for accounting, tax purposes, and audit trails.

  • Audit-ready documentation
  • Tax compliance support
  • Professional voucher system

Ready to Improve Supplier Relationships?

Join travel agencies who've strengthened supplier partnerships and improved their payment terms with WauHub.