Built around bookings and trips
Travel agency accounting that links every sale and supplier cost to the trip
See which trip the money belongs to. Keep booking income, supplier costs, and accounting records together so month-end involves less chasing for explanations.
Double-entry accounts
Payments, bills, and other money activity can create journal entries you can trace back.
Bank reconciliation
Import your bank statement and match each line to recorded transactions.
Linked to the trip
Trace income and costs back to the customer and the booking.
The bank transfer arrived, but which trip does it belong to?
“Duit ni untuk trip mana?”
In travel, money moves early and often. Customers pay deposits, suppliers want advances, trips cross months, refunds happen, and foreign currency changes the RM figures.
What usually goes wrong
If one simple answer needs five WhatsApp messages and three Excel files, it is costing you more than you think.
Bank descriptions say very little
Finance sees a transfer, but still has to ask operations which customer, supplier, or trip it was for.
Profit comes too late
You only find out if a departure made money after someone combines several spreadsheets by hand.
Adjustments are hard to trace
Refunds, credit and debit notes, payroll, and commissions are hard to link back to the original sale or cost.
A travel chart of accounts and how bookings post to it
This example uses sample data. In your account, you will see your own customers, bookings, and settings.
Travel agency chart of accounts
Organise where each type of travel money belongs
Example postings
See where the travel activity lands
Customer invoice
RM12,000Supplier bill
RM8,600Travel context retained
Both entries remain connected to Bangkok School Group
Accounts that stay close to the bookings
Help your accountant trace the figures while you keep track of the trips behind them.
Explain where the figures came from
Keep accounting entries linked to their source documents so a review starts with the evidence.
Check the bank against your records
Match bank statement lines to recorded payments and supplier vouchers.
Review the business with confidence
Use profit and loss, balance sheet, and outstanding balance reports with your accountant.
Accounting for how travel money moves in Malaysia
It handles deposits, group balances, supplier advances, SST, MyInvois, foreign currency, local payroll, commissions, and bank transfers.
What this means in daily work
- Keep RM figures available for Malaysian business reporting.
- Review SST and eligible MyInvois records alongside your accounts.
- Keep customer deposits and supplier costs tied to the relevant trips.
Guides for Malaysian agencies
Practical reading from the WauHub blog and guides.
Questions agency owners ask us
Straight answers before you change how your team works.
Is WauHub a full replacement for my accounting adviser?
No. WauHub keeps your operating and accounting records organised. Your qualified accountant or tax adviser is still responsible for professional advice, review, and statutory obligations.
Does WauHub support double-entry accounting?
Yes. WauHub includes a chart of accounts, journal entries, trial balance, general ledger, balance sheet, and profit and loss reports, so the books sit in the same system as your bookings.
Can I reconcile bank statements?
Yes. You can import bank statements, match each line to recorded transactions, make adjustments, set matching rules, and review what has been reconciled, all inside WauHub.
Build your accounts from the documents your team already uses
Your accounts are easier to follow when customer invoices, supplier bills, reports, and validated e-Invoices all trace back to the booking behind them.
Invoices and payments
Customer billing, collections, adjustments, and outstanding balances in one place.
Supplier bills and expenses
Record supplier bills, vouchers, proof of payment, and direct costs linked to bookings.
Reporting and analytics
See cash, aging, what you owe suppliers, sales, and booking results.
LHDN MyInvois e-Invoice
Keep validated e-Invoices linked to your accounts.
Trace every number back to the real booking
Bring your accountant to the demo. We will follow one customer payment and one supplier cost from the source document to the report.